Executive Assistant to System Senior Executive

NOTE: This job was posted to the West Des Moines Chamber Job Board by one of our member businesses and is not a job available at the West Des Moines Chamber.

About the job
Area of Interest: Administrative and Clerical
FTE/Hours per pay period: 1.0
Department: Clinical Programs
Shift: Monday-Friday, 8am-5pm
Job ID: 178060

Overview

We are seeking a highly organized, discreet, and proactive Executive Assistant to provide advanced administrative support to senior leaders in our Legal and Compliance functions. This role is critical to the smooth operation of a complex, highly regulated healthcare environment and requires exceptional judgment, attention to detail, and the ability to manage sensitive and confidential information. The ideal candidate is a trusted partner who anticipates needs, manages competing priorities, and communicates effectively across all levels of the organization.

Location: Onsite - Des Moines, IA

Hours: Monday-Friday, 8am-5pm

Why UnityPoint Health?

At UnityPoint Health, you matter. We’re proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare several years in a row for our commitment to our team members.

Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you’re in. Here are just a few:

Expect paid time off, parental leave, 401K matching and an employee recognition program. 
Dental and health insurance, paid holidays, short and long-term disability and more. We even offer pet insurance for your four-legged family members. 
Early access to earned wages with Daily Pay, tuition reimbursement to help further your career and adoption assistance to help you grow your family. 

With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together.

And, we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience.

Find a fulfilling career and make a difference with UnityPoint Health.

Responsibilities

Executive Support: 

Manages senior vice president's calendar, coordinating with internal and external parties to prioritize and organize meetings, appointments, and events across multiple time zones.
Supports the preparation of PowerPoint presentations and executive reports, ensuring materials align with strategic objectives and are designed as per upcoming meetings.
Assists with the creation and distribution of agendas, and provides accurate and timely minutes and follow-up actions, during and after senior leadership meetings.
Maintains a comprehensive and confidential filing system for all relevant documents, ensuring ease of retrieval and adherence to privacy standards.
Coordinates travel arrangements 
Reviews and manages the senior vice president's written, if directed, and call correspondence, drafting responses as appropriate and ensuring high-priority communications are addressed promptly. 
Serves as the primary point of contact between the senior vice president office and internal and external stakeholders, ensuring clear and timely communication.

Departmental Support: 

Coordinates and supports the logistical aspects of meetings, retreats, and conference calls, including agenda preparation, scheduling, and technology setup.
Drafts, composes, and proofreads a variety of documents, including reports, memoranda, and correspondence.
Assist with the preparation and monitoring of budgets, expense reports, and contracts.
Works on initiatives to improve office practices and workflows, recommending strategies to enhance efficiency, effectiveness, and overall operations.
Participates in event planning, project coordination, and office management tasks, as needed.
Partner closely with other executive assistants and department leaders to ensure alignment across the leadership team.

Qualifications

Education:

High School diploma required 
Associate's or Bachelor's degree in business or health administration preferred 

Experience:

Experience supporting attorneys in a law firm or legal department highly preferred
3-5 years of experience in an assistant or related role required 
2 years of experience supporting senior executives in a fast-paced, complex work environment required 
Experience in a healthcare setting preferred