Accounts Payable Administrator

NOTE: This job was posted to the West Des Moines Chamber Job Board by one of our member businesses and is not a job available at the West Des Moines Chamber.

Join a fast-paced, detail-driven finance team where your expertise keeps operations running smoothly and efficiently. In this role, you will independently manage all aspects of accounts payable and cash disbursements, ensuring vendor invoices, travel requests, and expense reimbursements are processed accurately and on time. You’ll also oversee administration of the pcard (company credit card) program, supporting compliance and effective use across the organization.

This position requires a high level of organization and critical thinking, as you navigate multiple systems, interfaces, and workflows in a largely paperless, high-volume environment. You’ll play a key role in maintaining vendor relationships and records, including W-9 documentation, and determining tax reportability for 1099 processing. In addition, you’ll serve as a resource to colleagues by training staff on accounts payable and pcard procedures, helping drive consistency and best practices across the organization.

If you thrive in a role that combines autonomy, precision, and collaboration, this is an opportunity to make a meaningful impact.

What You’ll Do

Process vendor invoices, check requests, and refunds with accuracy and timeliness; research and resolve discrepancies while ensuring proper approvals and policy compliance.
Audit travel and expense reimbursements for accuracy and adherence to policy, including per diem and mileage rates; communicate adjustments and recommend process improvements.
Deliver responsive, high-quality service to vendors, employees, and students; maintain accurate vendor records, including W-9 documentation and compliance requirements.
Administer the pcard program, including cardholder setup, transaction monitoring, training, and fraud resolution, while maintaining system data and general ledger alignment.
Support financial operations through reconciliations, journal entries, audit preparation, staff training, and ongoing maintenance of policies, procedures, and related content.

What We Are Looking For

Associate’s degree in accounting required, plus 5 years of experience in an accounting or business office. Bachelor's degree preferred.
Extensive knowledge of commonly used and/or accepted standard concepts, practices and procedures within accounting, accounts payable, and 1099 reporting. Proficient knowledge of purchasing processes and company credit card programs.
To see the full job description go to Position Description at the bottom of this posting.

Total Rewards

DMU offers competitive salaries. For this position, we anticipate a starting salary within the range of $65,000 - $72,000. However, the final offered salary will be commiserate with the qualifications and experiences of the selected candidate.

Our employees are what make DMU special, so we treat them well! Our Total Rewards reflect this commitment. Qualified faculty and staff enjoy a generous employer contribution towards the medical plan, 10% retirement match, flexible work arrangements, community service time, tuition assistance, professional development funding, and access to wellness facilities with programs that promote a well-balanced lifestyle. Visit www.dmu.edu/employment to learn more about our benefits.

DMU is proud to offer employees generous benefits and perks, paid time off, free use of wellness facilities, and a host of employee engagement and recognition programs throughout the year.

About

Founded in 1898, Des Moines University is a premier medical and health sciences institution comprising three colleges– College of Osteopathic Medicine, College of Podiatric Medicine and Surgery, and College of Health Sciences – offering eleven graduate degree programs.

Our mission is to improve lives in our global community by educating diverse groups of highly competent and compassionate health professionals.

It is an exciting time to join DMU. In 2023, we relocated our primary academic and operational offices to a new 88-acre campus in West Des Moines, Iowa, while maintaining an active clinic on our former campus. This state-of-the-art campus includes technology-rich, flexible education spaces that support innovative teaching methods and connect faculty and students across all of our programs. Our new research facilities include a vibrant and spacious open laboratory, designed to foster collaboration and innovation.

DMU enhances our community’s quality of life by educating outstanding health professionals and leaders; providing expert, compassionate patient care; serving the community in diverse ways; and stimulating the central Iowa community.

At DMU you will make a meaningful contribution to the dynamic future of Medicine and Health Sciences by supporting a diverse community of faculty and staff with programs and services across the employee lifecycle.

Required Documents

Resume, cover letter, and contact information for three professional references required at time of online submission. Apply at www.dmu.edu/employment.

Department: Business and Finance

Status: Exempt

Position Description